I am registered with the ICO (Information Commissioner’s Office, Ref. No. ZA390109) which means I need to tell you what information I am collecting from you and what I intend to do with it.
What data do I keep and why do I need it?
Name, email address, telephone number, address – I use this information to contact you to arrange our sessions and between sessions as necessary. I will mainly use the method you used to first contact me. However, if I cannot reach you, I will try another method.
Doctor’s details – If you have given me this information, I may use it to contact your GP if I was worried you were at risk. I will inform you of my intention to do this if I am able to do so.
Will I Share Your Data? If So Who With and for What Purpose?
It is very unlikely that I will share your data. I will not sell it on or use it for unethical purposes. I may have to share it if my notes are subpoenaed by the courts, if you or anyone you tell me about is at harm or risk of harm, I may have to pass your information onto the police or your GP.
How will I store your data?
The data on this paper is stored in a locked filing cabinet. I keep all my anonymised notes in locked in the same cabinet when not in use. These notes are my aide memoire and all clients are identified by their initials and a unique code number only.
How Long Will I Keep Your Data and How Will I Dispose of It?
I will keep your session notes, name and unique code number for five years, which is the time frame my insurance company requests.
Paper copies of your data will be shredded one month after our work finishes.
I will delete your mobile number from my work mobile telephone and email address from my contact list one month after our work finishes also.
If you do not consent to me using your data in the way I have just outlined, it is unlikely that I will be able to work with you.